General Contact Reports
13 ReportsAbout General Contact Reports
General Contact Reports help you manage external contacts in Active Directory. Track contact lifecycle, organizational relationships, group memberships, and visibility settings. Essential for maintaining accurate external stakeholder information and Exchange Global Address List management.
Manage partners & vendors
Track distribution lists
Monitor changes & deletions
About Active Directory Contacts
Contact objects represent external entities without network access:
- External Only: Cannot authenticate to the domain
- GAL Presence: Appear in Exchange Global Address List
- Group Members: Can join distribution groups for email
- Use Cases: Business partners, vendors, customers, contractors
Example: General Contact Reports
Available Reports
All Contacts
Comprehensive inventory of all contact objects - complete list of external entities.
Use Cases
- Complete external contact inventory
- Total contact count
- Baseline for other reports
- External stakeholder audit
Key Information
- All domain contacts
- Names and email addresses
- Company and organization
- OU locations
- Custom LDAP filter support
Contacts With Managers
Shows contacts with assigned managers - clear internal ownership for external relationships.
Use Cases
- Verify ownership accountability
- Identify relationship managers
- Audit external contact management
- Escalation path verification
Key Information
- Contacts with assigned managers
- Manager names and details
- Ownership accountability
- Internal point of contact
- Relationship management
Contacts Without Managers
Identifies contacts lacking assigned managers - no clear internal ownership.
Use Cases
- Find unassigned contacts
- Identify ownership gaps
- Manager assignment planning
- Accountability improvement
Key Information
- Contacts without managers
- No assigned ownership
- Potential orphaned contacts
- Assignment candidates
- Management gaps
Contacts with Group Membership
Shows contacts that are members of distribution groups - actively included in communications.
Use Cases
- Track external group participation
- Distribution list membership audit
- Communication inclusion verification
- Stakeholder engagement tracking
Key Information
- Contacts with group memberships
- Distribution list participation
- Communication channels
- Group membership details
- Email distribution tracking
Contacts without Groups
Identifies contacts not in any groups - may need to be added to distribution lists.
Use Cases
- Find isolated contacts
- Identify unused contacts
- Distribution list gap analysis
- Communication coverage check
Key Information
- No group memberships
- Not in distribution lists
- Limited communication reach
- Potential addition candidates
- Isolated external contacts
Created During Last 30 Days
Tracks recently created contacts - monitor new external stakeholder additions.
Use Cases
- Monitor new contact additions
- Track partnership growth
- Audit recent external additions
- New relationship verification
Key Information
- Recently created contacts
- Creation timestamps
- Created by (admin)
- Initial configuration
- Growth tracking
Created Between [Date] and [Date]
Historical analysis of contact creation within custom date range.
Use Cases
- Historical creation analysis
- Project timeline correlation
- Partnership initiative tracking
- Growth pattern analysis
Key Information
- Contacts created in date range
- Creation distribution over time
- Volume metrics
- Expansion patterns
- Trend identification
Changed During Last 30 Days
Tracks recently modified contacts - monitor information updates and changes.
Use Cases
- Monitor contact modifications
- Audit recent changes
- Data quality tracking
- Change management verification
Key Information
- Recently modified contacts
- Change timestamps
- Modified by (admin)
- Change types
- Activity patterns
Changed Between [Date] and [Date]
Historical view of contact modifications for compliance and auditing.
Use Cases
- Historical change analysis
- Compliance period auditing
- Data quality initiatives
- Change frequency metrics
Key Information
- Changes within date range
- Modification distribution
- Change volume metrics
- Activity correlation
- Trend analysis
Deleted Contacts
Shows deleted contact objects in tombstone - can be restored if AD Recycle Bin enabled.
Use Cases
- Audit deleted contacts
- Accidental deletion recovery
- Tombstone management
- Relationship termination tracking
Key Information
- Deleted contact names
- Deletion timestamps
- Tombstone expiration
- Restore capability
- Requires AD Recycle Bin
Deleted During Last 30 Days
Recently deleted contacts - critical for catching accidental deletions early.
Use Cases
- Monitor recent deletions
- Catch accidental deletions
- Audit deletion approval
- Quick recovery identification
Key Information
- Recently deleted contacts
- Deletion dates
- Deleted by (admin)
- Time remaining for restore
- Deletion justification
Deleted Between [Date] and [Date]
Historical view of contact deletions for compliance reporting and relationship tracking.
Use Cases
- Historical deletion analysis
- Compliance reporting
- Relationship termination tracking
- Cleanup effectiveness metrics
Key Information
- Deletions within date range
- Deletion distribution
- Volume metrics
- Relationship patterns
- Historical trends
Related Reports
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