Group Exchange Reports
22 ReportsAbout Group Exchange Reports
Group Exchange Reports track mail-enabled groups - security and distribution - and their Exchange settings: proxy addresses, message size, sender restrictions, owners, moderation, delivery reports and address-list visibility. Essential for keeping group e-mail under control.
Security and distribution groups
Control who can send
Approve before delivery
About Mail-Enabled Security Groups
Security groups with email capabilities combine two functions:
- Access Control: Standard security group for permissions and access
- Email Distribution: Can receive emails like distribution groups
- GAL Presence: Appear in Exchange Global Address List
- Use Cases: Department teams, project groups, IT security groups
Example: Group Exchange Reports
Mail-Enabled Groups (2)
Proxy Addresses (2)
Message Size (2)
Sender Restrictions (4)
Owners & Moderation (2)
Address Lists (1)
Delivery Reports (4)
Attributes & Policy (3)
Group Restrictions (2)
Available Reports (22 Total)
MAIL-ENABLED GROUPS (2 Reports)
Groups that can receive e-mail
Mail Enabled Groups
All mail-enabled groups - security and distribution groups that can receive e-mail.
Mail Enabled Security Groups New in 7.6.1
Security groups that are mail enabled - one group both grants access and receives e-mail, so a mail-list change can also change permissions.
PROXY ADDRESSES (2 Reports)
The e-mail addresses Exchange accepts mail for
Groups with Proxy
Mail-enabled groups with proxy addresses.
Groups with No Proxy
Mail-enabled groups without any proxy address - check e-mail address policies and routing.
MESSAGE SIZE (2 Reports)
Default and custom receive limits
Groups with Default Receiving message size
Mail-enabled groups that receive with the organization's default maximum message size.
Groups with Limited Receiving message size
Mail-enabled groups with their own maximum receive size - larger messages are rejected.
SENDER RESTRICTIONS (4 Reports)
Who may send to each group, and whether the internet can
Groups that accept messages from everyone
Mail-enabled groups with no “accept messages only from” list.
Groups that do Not accept messages from everyone
Mail-enabled groups that accept messages only from listed senders.
Groups that accept messages from Authenticated users only
Mail-enabled groups that accept messages only from authenticated senders - no mail from outside the organization.
Groups that accept messages from outside the organization New in 7.6.1
Sender authentication not required - anyone on the internet can send to these groups. Review necessity!
OWNERSHIP & MODERATION (2 Reports)
Who owns each group, and whose messages wait for approval
Groups without an Owner New in 7.6.1
Mail-enabled groups with no owner - no Managed By and no co-managers. Orphaned groups with unclear ownership.
Moderated Groups New in 7.6.1
Groups whose messages wait for approval by a moderator - with a Moderated By column naming who approves.
ADDRESS LISTS (1 Report)
Visibility in the Global Address List
DELIVERY REPORTS & OUT-OF-OFFICE (4 Reports)
Where delivery reports and out-of-office replies go
Groups with Reply to originator set
Mail-enabled groups that pass members' out-of-office replies on to whoever sent the message.
Groups with Send delivery report to owner set
Mail-enabled groups that send delivery reports to the group owner.
Groups with Send delivery report to originator set
Mail-enabled groups that send delivery reports to the sender of the message.
Groups that do not send any delivery reports
Mail-enabled groups that send delivery reports to neither the owner nor the sender.
CUSTOM ATTRIBUTES & RECIPIENT POLICY (3 Reports)
Exchange custom attributes and e-mail address policies
Groups With Exchange Custom Attributes
Groups with at least one of the 15 Exchange custom attributes (extensionAttribute1-15) set.
Groups controlled by recipient policy
Mail-enabled groups whose e-mail addresses are updated automatically by an e-mail address policy.
Groups Not controlled by recipient policy
Mail-enabled groups excluded from e-mail address policies - their addresses are managed by hand.
DISTRIBUTION GROUP RESTRICTIONS (2 Reports)
Senders allowed or refused by group membership
Accept messages from all Distribution groups
Mail-enabled groups with no group-based sender restrictions.
Accept messages Not from all Distribution groups
Mail-enabled groups that accept, or reject, messages from the members of specific groups.
Essential Group Management Guidelines:
- Close Groups to the Internet: Groups that accept messages from outside the organization can be mailed by anyone - require sender authentication unless a group must receive external mail
- Give Every Group an Owner: Groups without an Owner lists groups nobody is responsible for
- Check Your Moderators: Moderated Groups shows who approves each group's messages - make sure they still work here
- Mind Security Groups That Get Mail: A change to a Mail Enabled Security Group changes permissions as well as a mailing list
- Keep Delivery Reports Intentional: The delivery-report and out-of-office reports show which groups send reports or replies back to senders
- Hide Only What Should Be Hidden: Groups hidden from address lists lists groups users cannot find in the GAL
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